Creating excel files through PHP

No need to use complicated or extensive libraries (such as PEAR) to create Excel pages. Just take advantage of the "smart" part of Excel; its ability to parse an HTML table to a nice Excel page.

Just create a regular .PHP file, where you output your data in a nice little html-table. Then place the following snippet in the top of that file (no output can happen before these lines, as they change your headers -- so place these all the way at the top):

header("Content-type: application/vnd.ms-excel");
header("Content-Disposition: attachment; filename=excel.xls");

And it's just that easy. If you open the page, you'll see a download-window asking you where to place the file. The headers will tell your computer that it's an Excel-file, which will parse your html-table (assuming you've written it without errors) and display it nicely.

If that's not enough, you can look at more extensive libraries such as PHPExcel. As their examples show, it offers more advanced features.

65 comments on “Creating excel files through PHP
  1. Joshua says:

    Nice method very simple and quick, highly recommended

  2. GwB says:

    You just saved me a lot of time. Very elegant…

  3. Keith says:

    It seems to work in IE, but doesn’t work in Safari or Firefox. Is there something else I need for those browsers?

    Thanks for the great tip. Certainly a lot easier then other solutions I’ve found.

  4. Keith says:

    Never mind. It worked beautifully once I entered the filename correctly on the second header line.

    Thanks again for such a huge simple piece of code.

  5. Matti says:

    Hi Keith, thanks for the comment. It is indeed one of the easier solutions, but it only works when browsing directly to a page, and downloading the file.

    I have yet to find a very simple method for exporting it on a regular basis (through cronjobs), without having user interaction.

    If anyone has any idea on how to do so, please let me know :-)

  6. Tejas says:

    really nice method..
    but i have one question…
    can I create multiple excel files using single Header() in single PHP code..???
    if possible, please reply me. I need it very urgent.
    Thank You!..

  7. Matti says:

    Hi Tejas,
    You can only create one file at a time using this method, allthough you could open multiple windows which call this page multiple times. A main page with some iFrames that load your PHP Excel page?

    This method really is only useful for a quick export of your data, not for multiple files that you want to store on your hard disk. It’ll be better to use dedicated classes for that.

  8. kaptenvu says:

    Very nice trick.

    Thx a lot ;)

  9. Aamir says:

    Great Trick man!!
    Awesome!

  10. - says:

    It works and I’ve used it with some simple data. Problem with this system is that you can’t control how excel interprets your data. You will end up with numbers converted to dates and some other problems.

    There are some free components for doing this so you’re safer using those.

  11. UngaMan says:

    Clean, elegant, efficient and most important: it does the job!

    Great post!

  12. Chris says:

    Does this trick work with background colors of tables cells and rows? Thx

  13. Matti says:

    @Chris: it should, as your Excel application will just parse the HTML table and convert it to Excel rows/columns.

  14. Dale says:

    Simply awesome. I nested some CSS and had a brilliant looking Excel file generated from PHP.

  15. pahan says:

    nice and helpful article. I tried so meny method to this and this is the best thing but all Excel sheets give an error in opening.(Asks whether it is from a trusted source.) but Grideline are not visible. Any idea about making these guidelines visible?
    thank you.

  16. James says:

    I tried this for word 2007 and it throws an error that you have to click through in order to get to the excel page. Anyway around this?

  17. Matti says:

    I doubt it, but haven’t tried it yet. It’s a work-around for simple Excel exports, but it’s flawed in many ways since it will have to parse HTML code, where it was expecting properly formatted Excel code. You might be able to trick it by passing some headers, to simulate Excel 2003?

  18. him_aeng says:

    Simply the BEST!!!!!

    Thank you for your rescue. YOU SAVE MY LIFE.

  19. Emmanuel says:

    Thank you so much for the simple but nice and efficient tutorial. How ever, am having a question. How can I set the generated Excel to be in read & write mode?

  20. maddog says:

    How save thats files to zip? Is it posible ?

  21. Matti says:

    @Maddog; you could use PHP’s ZIP functionality, to process the Excel output and run it through a compression filter; http://be.php.net/zip. Not the recommended way to do this, though.

  22. Rick says:

    Thanks for this, didn’t know I could just use html tables this helped me a lot.

  23. Dragan says:

    I am having trouble exporting some latin characters i.e PHP code works great but OpenOffice failes to show all the characters.. .any help on this? Thanks !

  24. Bernat says:

    Using this way, is it possible to create an excel file with multiple sheets? Thnx.

  25. ndtwc says:

    It works perfectly! Thanks!

  26. Abhishek Goel says:

    You’re a lifesaver. I spent two days struggling with packages like phpexcel for doing something which you showed to be as simple as adding two lines to existing code.

    Thanks.

    Abhishek

  27. Matti says:

    @Dragan; I guess that would also depend on the character encoding of the server. No experience with exporting to OpenOffice though, so I’m sorry I can’t be of more help.

    @Bernat; no, only one sheet is possible, since it’s more of a dirty work-around/hack.

    @Others; Thanks for the feedback, appreciate it. :)

  28. Real Drouin says:

    Very good.
    Now the users wants the program to set automatically the header, the bottom, the margin, etc… Is it possible ?

  29. Matti says:

    @Real: you can do all your mark-up with HTML, and Excell with parse it (or at least, some of it). Nothing fancy, just use CSS/headers in HTML and watch how Excel handles it.

  30. Rishi says:

    Can anyone pls pls send me the php code to export a mySQL table data in Excel (proper formatted). Thanks!!

  31. Matti says:

    @Rishi; take a look at PHPMyAdmin: http://www.phpmyadmin.net

  32. sofie says:

    i’ve implemented this coding. It’s working fine for excel 2007, however for excel 2003, some output columns get a weird format in Excel. Any idea why this difference?

  33. Matti says:

    @Sofie; what kind of output are you getting? Are they date or numeric values? You could try putting a ” ” (empty space) in front of it, so Excel doesn’t parse it as a number/date/expression/…

    • Denis says:

      @Matti,
      I believe the correct syntax for Excel is adding an apostrophe in front of the string, like this (when using PHP to generate the HTML):

      if(preg_match("/^0/", $str) || preg_match("/^\+?\d{8,}$/", $str) || preg_match("/^\d{4}.\d{1,2}.\d{1,2}/", $str)) {
      $str = "'$str";
      }

      There are also other things to account for, such as booleans, double quotes etc.
      This will take care of those pesky “+” and “0” interpretations of Excel.

  34. Chillipit says:

    Thank you very much. This has got be one of the most useful articles I’ve come across in a very long time. So simple yet it never would have crossed my mind.

  35. Karmel says:

    Great script … !!!
    Very very helpful.

    >> I have one case related to DATABASE-&-EXCEL.
    I have a form in excel which already designed as a request.
    Can we just get the data from database and put it into the pointed cell? And save the excel file in the end of process?

    Can anyone help me? Really need your help/advice.
    Thanks in advance … :)

  36. shanoger says:

    The method worked perfectly, i have a small question nevertheless. How can i save the file locally i.e i am using wamp and want the code to save the excel file on the root folder which is c:/wamp/www in my case. Thanks in advance

  37. Matti says:

    @shanoger; that’s more tricky, since it’s your browser that interprets the Excel-header, and handles it as an Excel file. If you want to save it, take a look at fopen() and fwrite() to write data to the local storage. It should be sufficient to ignore the header-data, and simply save the file as HTML and in the .XLS extension.

  38. Thanks a lot. Its working smoothly…

  39. John jairo says:

    Hello …
    sorry wrote in Spanish

    Excellent contribution.

    The question is can generate an excel file with several pages …. ?? as serious ..??? thank you very much

  40. Matti says:

    Hi John,

    That’s not possible with this method. It’s a simple HTML parse, nothing more.
    If you need more functionality, you should look into advanced Excel parsers/generators.

    M.

  41. david says:

    Is there a way to auto generate tabs in the excel document and put different information on the different tabs?

  42. Matti says:

    @David: see the comment above yours: not with this technique, no.

  43. Anton says:

    Thanks, it really helps me!

  44. harry says:

    I’m not sure of how to use it. Could you please post an example.

    Thanks!

  45. harry says:

    Not an issue. Got it. Works very well and solves my purpose.

    The only issue I’m facing is with phone number and excel is showing long phone number as “9.17417E+11″, is there any way to make to make it numeric. Thanks a lot!

    • Matti says:

      It’s because Excel will parse those as numbers, instead of actual “string” values consisting of numbers. You could “cheat” by prefixing that field with a “+” sign, or a space, so Excel doesn’t see it as a parseable integer.

  46. Hm, thats a funny sollution!
    Unfortunately Open office does not support this way of generating spreadsheets.

  47. parth says:

    Does this trick work for windows 7 64-bit version. Coz it worked on an xp machine but somehow the excel file doesnt get generated on a windows 7 machine .Please help me out .Thanks in advance

  48. Jo says:

    Got this working great bar two things:

    – numbers are losing their decimal places if they contain a zero (e.g. 5.00 is now 5 or 5.10 is now 5.1)
    I can see from the comments above that adding a space or something before to trick Excel into not seeing it as a parseable integer but this didn’t work – is there a way to tell Excel to format that field as numerical?

    – a message shows saying ‘the file you are trying to open is in a different format than specified by the file extension’ each time
    I can see from the comments above that a solution to the message that shows is to trick Excel to open in 2003 mode but I can’t find a way to do this – do you know of a way?

    Thanks!

  49. Alex says:

    @Jo
    For point #1, please keep in mind that Excel is only kindly parsing HTML, with no indication of format whatsoever. That means that any formatting you desire needs to have been performed while producing the HTML contents.

    Regarding your point #2, although I cannot test it myself currently, I would suggest you go
    header(“Content-type: application/vnd.ms-excel”);
    header(“Content-Disposition: attachment; filename=excel.html”);
    First header would lead your browser to invoke Excel, second header *should* prevent Excel from mourning – am suggesting this only below control of Matti :)

    OBTW @Matti: I’m used to saying “simplest is the best”, and you help me keeping thinking so – awesome :)

    Best 2U all

  50. André says:

    Hi,
    great!
    But i have a Problem with UTF8 cyrillic :(
    just strange Signs :(

    added
    header(“Content-Type: text/html; charset=utf-8″);
    header(“Content-type: application/vnd.ms-excel”);
    header(“Content-Disposition: attachment; filename=excel.xls”);

    excel.php is saved as UTF8

    still not working :(

    any solutions??

    THX

  51. nick says:

    Using this or other code like it I can make the file pop up on the browser to open or save. But how can I attach the file to an email and send it instead of opening it or saving it?

  52. paris says:

    Thank you . I left hope before coming to your site. Gave a last try and it worked thanks a lot

  53. Egbert O'Foo says:

    You’ll need some way to communicate to your downloader that he/she should expect to see a warning when Excel (2010) detects it has to do a conversion.

    But, it works Just Fine(tm) otherwise. Thank you!

  54. John says:

    If I style my html table will the colors and stuff go along with it?

Leave a Reply

Your email address will not be published. Required fields are marked *

*

*

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>

Advertisement

Why ads?

I'm glad you made it to this blogpost. I hope it helps solve your problem. So why then do I show ads on the site? Writing content, testing it and making sure the layout isn't totally b0rked takes time. A lot of time. The ads are a way to pay back a small portion of that time.

And as you know running a site costs (a bit of) money: the domain name, webhosting, time spent writing and updating content, ... So if you like the content of this blog, consider disabling your AdBlocker for this domain. Thanks!

Looking for help?

Tired of fixing all these tech-problems yourself? We've got an excellent team at Nucleus, a top-class Belgian hosting provider, that can help you.

Discover our Managed Hosting, where skilled engineers manage your servers and keep them up-to-date, so you can focus on your core business. We use a variety of Configuration Management Systems such as Puppet to make sure every config is reviewed, unit-tested and guaranteed to be working.

Want to get in touch? Find me as @mattiasgeniar on Twitter or via the contact-page on this blog.